Job Description
Swarm Aero is revolutionizing air power by developing the world's largest swarming UAV and the most versatile aircraft network. We are rapidly advancing to launch the first aircraft specifically designed for swarming, along with the Command & Control software to coordinate thousands of heterogeneous autonomous assets, empowering human operators to achieve extraordinary results.
Our team comprises individuals who have successfully created and exited multiple startups, secured defense deals worth billions of dollars, and designed and built over 30 novel aircraft. Our aerospace experience spans industry leaders like Scaled Composites, SpaceX, Airbus, Archer Aviation, Blue Origin, and Boom Supersonic.
About The Role We're looking for a Recruiting Coordinator who thrives in high-velocity environments and knows how to keep complex hiring pipelines moving without dropping a single ball. You'll be a critical partner to our recruiting team — helping us hire world-class engineering talent faster and smarter. This isn't a role for someone who prefers the steady and predictable; we move fast, iterate constantly, and expect you to help build the systems that let us scale.
If you've navigated the chaos of hypergrowth, coordinated technical interviews at scale, and genuinely enjoy improving how recruiting operations work, we'd love to meet you.
What You'll Do
Coordination & Scheduling
- Own end-to-end interview scheduling for technical roles (Software Engineers, Engineering Managers, and similar), managing complex, multi-panel loops across time zones.
- Partner with recruiters and hiring managers to coordinate onsite, virtual, and panel interviews with precision and speed.
- Manage candidate communications throughout the process, ensuring an exceptional candidate experience at every touchpoint.
- Maintain accurate records in our ATS (Applicant Tracking System) and keep pipelines organized and up to date.
Process Improvement & Operations
- Identify friction points in our recruiting workflows and proactively propose and implement improvements.
- Build and refine scalable coordination playbooks, templates, and SOPs that can grow with the team.
- Track and report on coordination metrics (scheduling turnaround times, candidate NPS, etc.) and use data to drive improvements.
- Collaborate cross-functionally with HR, IT, and facilities to ensure seamless onsite interview logistics.
- Support the rollout of new recruiting tools and integrations that enhance team efficiency.
Stakeholder Partnership
- Act as a trusted partner to recruiters, ensuring they can focus on sourcing and relationship-building while you own the operational details.
- Build strong relationships with hiring managers, particularly within Engineering, to deeply understand their team needs and interview preferences.
- Serve as the primary point of contact for candidates during the scheduling and interview process, representing our brand with warmth and professionalism.
What We're Looking For
Basic Qualifications - 5+ years of recruiting coordination experience, ideally at a high-growth startup or tech company that scaled rapidly.
- Hands-on experience coordinating interviews for technical roles — you understand what a SWE interview loop looks like and how to schedule one efficiently.
- Demonstrated ability to manage high-volume scheduling without sacrificing quality or candidate experience.
- Proficiency with ATS platforms (Greenhouse, Lever, Workday, or similar) and scheduling tools (GoodTime, Calendly, or similar).
- Strong written and verbal communication skills — you write clearly, follow up proactively, and know how to handle competing priorities with grace.
- A genuine interest in operational excellence — you're not just executing processes, you're always thinking about how to make them better.
Preferred Qualifications - Experience building or overhauling coordination workflows from the ground up.
- Familiarity with recruiting metrics and reporting dashboards.
- Exposure to technical recruiting for roles like Software Engineers, ML Engineers, or Infrastructure Engineers.
- Experience supporting a Talent Operations or Recruiting Programs function.
Who Thrives Here
You're a natural organizer who takes ownership, stays calm under pressure, and brings a builder's mentality to coordination work. You're energized by fast-paced environments and see ambiguity as an opportunity rather than a roadblock. You care about the details but don't lose sight of the bigger picture — a great candidate experience and a hiring team that can move at the speed the business demands.
What We Offer - Meaningful equity stake in a high-growth defense technology company
- Competitive base salary commensurate with experience
- Comprehensive benefits including medical, dental, vision, and 401k
- PTO and Paid Sick Time
- Monthly Wellness Stipend
- Daily catered lunch to office
- Paid Parental leave
- Flexible work arrangement - remote/hybrid with regular collaboration in Oxnard
- Direct impact opportunity - be a key leader in building a critical technology for national security
- World-class team - work alongside exceptional engineers and operators solving hard problems
Compensation Range As part of our commitment to maintaining a safe and trustworthy work environment, Swarm Aero conducts a thorough screening of prospective employees. Candidates will be subject to a comprehensive background verification process as a prerequisite for employment.
To conform to U.S. Government controlled technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Job Tags
Permanent employment, Work at office, Flexible hours