We are seeking a highly organized and detail-oriented Operations Administrator to support our growing team in concert promotion. This role plays a key part in ensuring smooth tour operations by managing artist and venue contracts, payments, insurance requirements, and general administrative tasks. The ideal candidate is a meticulous professional with a strong ability to organize and maintain essential documentation, track tour expenses, and collaborate with multiple stakeholders.
The essential functions include, but are not limited to the following:
Administrative & Organizational Support
Maintain and organize digital files related to contracts, insurance documents, and financial records.
Assist in coordinating operational details for tours and events, ensuring deadlines are met.
Work closely with the operations and finance teams to audit tour expenses and reconcile accounts.
Contract & Financial Management
Review and manage artist and venue contracts, ensuring compliance with company policies and expectations.
Track and process artist and venue deposit payments, coordinating with internal finance teams.
Annotate contracts and maintain accurate records of contract terms, payment schedules, and obligations.
Insurance & Compliance
Request and manage insurance certificates for tours and shows, ensuring all required documentation is in place.
Track and audit tour expenses to ensure accuracy and alignment with budget expectations.
Degree in Music Business, Finance or Accounting preferred
Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
Experience with contract management and document review preferred.
Basic understanding of financial processes, including payments, audits, and expense tracking.
Knowledge of insurance requirements for events or live entertainment is a plus.
Proficiency in Microsoft Office, Google Drive, and file management systems.
Ability to work independently while collaborating with multiple departments.
Excellent written and verbal communication skills.
Ability to work for long periods at a computer/desk
Reports to: Operations Manager
Employment Status: Full-time, Non-Exempt, Hybrid (In office Tuesday through Thursday)
Salary Range: $50,000 - $60,000
Benefits:
Health, Dental, Vision and Life Insurance
Short term & Long term disability insurance
FSA
HSA
Paid time off and paid company holidays
401(k) plan with company match
...About the Job Great things are happening at Dominos Pizza and we are looking for exceptional people who want to be part of the best pizza delivery company in the world! You will be responsible for taking orders making pizzas and giving the customer the best experience...
2D Graphic Designer About the Role Tarte is looking for a talented 2D Graphic Designer to join our Visual Merchandising team. Our team creates disruptive, easy-to-shop in-store graphics that balance strong brand storytelling with functionality in retail spaces....
...General Summary: Production Supervisor is responsible for the direct supervision and coordination of an operating department and plans, directs and coordinates support services. Training and development of its employees. Relies on experience and judgment to plans...
...looking for a proactive and resourceful **Talent Acquisition Recruiter** to help us source and qualify top-tier software engineering... ...including **resumes and recorded interview videos**. This is a freelance/contract position with a **performance-based payment model**,...
...UX/UI Designer - New York, 10019, United States of America Famehouse, a division of UMG, is the preeminent leader in D2C solutions in music, defining & delivering the industrys best-in-class service to connect artists with their fans. Established & headquartered in...