Job Description

Clerical Assistant

JOB-10045886

Anticipated Start Date

March 30, 2026

Location

Brooklyn, NY

Type of Employment

Contract Hire

Employer Info

Our client provides top-ranked care, dozens of inpatient and outpatient specialties, and mental health services with a team of highly trained and caring medical professionals who are compassionate, culturally competent and patient centered. Their vision is to be a fully integrated health system that enables New Yorkers to live their healthiest lives. Many of their roles are temp-to-hire, giving our client and our candidates the opportunity to ensure they are the right fit for a full-time position, as this comes with career advancement opportunities and excellent benefits. In fact, over 30% of our candidates have converted to full-time positions at our client.

Job Summary

We are seeking a detail-oriented and professional individual to join our client’s team as a Clerical Assistant. In this role, you will be responsible for scanning, organizing, and indexing personnel files into digital records, ensuring accuracy, completeness, and confidentiality while meeting HR standards and project deadlines.

Job Description

• Prepare, organize, and scan physical personnel files into digital format in accordance with HR and record-retention standards
• Index and label documents accurately, ensuring correct employee identification and file naming conventions
• Organize scanned documents and within the correct personnel file sections (e.g., onboarding, job changes, discipline, benefits, licensure)
• Conduct quality assurance checks to confirm all pages are legible, complete, correctly oriented, and properly indexed
• Identify and correct misfiled, duplicate, or out-of-order documents prior to and after scanning
• Always maintain confidentiality and data integrity when handling sensitive employee records
• Work efficiently while maintaining a high level of accuracy and attention to detail to meet project timelines

Skills Required

• Demonstrated experience with document scanning, digital records management, or file imaging projects
• Strong attention to detail with the ability to maintain accuracy across high-volume work
• Ability to follow standardized file structures and indexing protocols
• Comfortable working independently and managing repetitive tasks with consistency
• Proven ability to work diligently and quickly without sacrificing accuracy
• Familiarity with HR personnel files or regulated record environments strongly preferred
• Basic proficiency with scanning equipment and document management systems

Ideal Traits:

• Highly organized and methodical
• Trustworthy and discreet with sensitive information
• Task-driven, dependable, and deadline-oriented
• Able to sustain focus for detailed, structured work

Education/Training/Certifications

• High School Diploma or GED required; college coursework or degree preferred.

Additional Requirements

• Schedule Notes: 9:00 AM-5:00 PM

Pay Rate

• $22-$26 per hour, based on experience, skills and market factors

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.

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